Find Birth Records in Coconino County

Coconino County Health and Human Services provides birth certificate services at 2625 North King Street in Flagstaff. You can request a certified copy of any Arizona birth record at this office. The county offers both appointment times and limited walk in hours. Most requests are processed the same day if you bring the right documents. You must be an eligible person under state law to get a birth certificate. Parents, the registrant, and close family members can apply. Call 928-679-7281 to schedule an appointment or ask questions about what you need. The building is undergoing renovation work, so calling ahead is a good idea to confirm current access and parking options.

Coconino County Vital Records Office

The Coconino County vital records office operates out of the Health and Human Services building at 2625 North King Street in Flagstaff. You can call 928-679-7281 during business hours to speak with staff. Email inquiries go to vitalrecords@coconino.az.gov. The office has set appointment hours and limited walk in times each week. Appointments are available Monday and Tuesday from 9am to 11:30am, and Wednesday and Thursday from 1pm to 3:30pm. Walk in service without an appointment is offered on Tuesday afternoons from 1pm to 3:30pm and Thursday mornings from 8:30am to 11am.

Walk ins are not guaranteed to be seen if the office is busy with scheduled appointments. If you need a birth certificate and want to be sure you will be helped, call ahead and book an appointment. This is especially true if you are driving a long distance to reach Flagstaff. The building where the office is located is undergoing remodel work, which may affect parking and entry points. Staff can tell you the best way to access the office when you call. Most birth certificate requests are completed the same day for both appointments and walk ins if all your documents are in order.

Visit the county birth certificates page at www.coconino.az.gov/253/Birth-Certificates for more details on hours, fees, and required documents. The broader vital records overview page is at www.coconino.az.gov/2837/Vital-Records-Birth-and-Death-Certificat. Both pages include forms you can download before your visit.

The county website lists acceptable forms of identification and proof of relationship you need to bring when requesting a birth certificate in Coconino County.

How to Schedule an Appointment

Calling ahead for an appointment is the best way to get help at the Coconino County vital records office. Phone 928-679-7281 during regular business hours. Staff will ask what service you need and set up a time slot. Appointment hours are Monday and Tuesday from 9am to 11:30am, plus Wednesday and Thursday from 1pm to 3:30pm. Bring your driver license or state ID card to your appointment. You also need documents that prove your relationship to the person on the birth certificate if you are requesting someone else's record.

Arrive a few minutes early so you have time to find parking and locate the office entrance. The building is being remodeled, so the usual entry point might be different. Staff will review your application and documents when you arrive. If everything is correct, they will print a certified birth certificate for you while you wait. The process usually takes less than an hour. You pay before you leave. Coconino County accepts cash, but staff cannot make change for bills over $50. Credit and debit cards are accepted. Checks and money orders also work.

Walk In Hours and Availability

Walk in service is available on Tuesday from 1pm to 3:30pm and Thursday from 8:30am to 11am. You do not need an appointment during these times, but walk ins are not guaranteed if the office is busy. Staff help people with appointments first. If there is time left, they will assist walk ins in the order they arrive. This system works well on slow days but can mean a long wait or no service at all on busy days.

If you plan to walk in without an appointment, try to arrive early in the walk in window. Bring all the documents you would bring for an appointment. Have your photo ID ready. If you are requesting a birth certificate for someone else, bring proof of your relationship to that person. Fill out the application form while you wait. Staff will call your name when they are ready to help you. If the office cannot see you that day, they may ask you to schedule an appointment and come back another time.

Monthly Outreach to Page

Coconino County is the second largest county in Arizona by land area. Many residents live far from Flagstaff. To help people in remote areas, the county sends vital records staff to Page on the first Wednesday of each month. Page is in the northern part of Coconino County near the Utah border and Lake Powell. If you live in or near Page, you can get birth certificates at this monthly outreach event without driving all the way to Flagstaff.

Call the Flagstaff office at 928-679-7281 to confirm the date and location for the Page outreach. Staff can tell you where to go and what hours they will be there. Bring the same documents you would bring to the Flagstaff office. Same day service is usually available at the Page outreach. Payment options are the same. You can use cash if you have exact change or close to it. Credit and debit cards work. Checks and money orders are accepted too.

Note: The Page outreach schedule may change due to weather or staff availability, so always call ahead to confirm.

How to Request Birth Certificates

You can get birth certificates in person or by mail in Coconino County. In person visits are faster. Bring your ID and proof of your relationship to the person on the birth certificate. Fill out form VS-11 at the office or download it ahead of time from the county website. Staff will check your documents and print the certificate if you qualify. Most people leave with their birth certificate the same day. You pay when you pick up the document. The fee is $20 per copy.

Mail requests take longer but work well if you cannot visit Flagstaff or Page in person. Download and complete form VS-11. Sign the form. Include a copy of your photo ID with the application. Do not mail your original ID card. Add payment as a check or money order. Coconino County accepts checks by mail, but some counties do not, so this is a useful option. Mail everything to the vital records office at 2625 N. King Street, Flagstaff, AZ 86004. Processing by mail usually takes two to three weeks depending on how busy the office is.

Cost of Birth Certificates

A certified birth certificate costs $20 in Coconino County. This matches the standard Arizona state fee. Each copy you order costs $20. If you need an amendment or correction, the fee is $30. You must provide documents that support the requested change, such as a court order or hospital records. Non-certified copies for genealogy cost $20 but cannot be used for legal purposes like getting a passport or enrolling in school.

Payment options include cash, credit cards, debit cards, checks, and money orders. If you pay cash in person, bring exact change or close to it. Staff cannot make change for bills larger than $50. Card payments may have a small processing fee. Checks are accepted in person and by mail. Make checks payable to Coconino County. Money orders work the same way. Do not send cash by mail as it is not secure and the county cannot replace it if lost.

Service for Grand Canyon Area Residents

Coconino County includes Grand Canyon National Park and the surrounding communities. People who live or work in the Grand Canyon area can get birth certificates through the Flagstaff vital records office or at the monthly Page outreach if that location is closer. The county can issue birth certificates for any Arizona birth, so you do not need to travel to the county where you or your child was born. Staff understand the challenges of living in remote areas and will work with you to get the documents you need.

If you work for the National Park Service or a concessionaire at the Grand Canyon, you might need a birth certificate for employment verification or benefits enrollment. The same day service offered in Flagstaff and Page makes it easier to get these documents quickly. Bring your park service ID along with a driver license or state ID when you apply. The office can process your request while you wait if you have all required documents and payment.

Who Can Get Birth Records

Arizona law restricts who can request birth certificates. You must be an eligible person under state statute. The registrant can get their own birth certificate if they are 18 or older or an emancipated minor. Parents listed on the certificate can request copies at any time. A spouse may get a copy if they show a marriage certificate. Grandparents, adult children, and adult siblings can request copies if they prove their family relationship to the registrant.

Legal guardians and conservators need a court order showing their authority. Attorneys can request records if they represent an eligible party and provide proof of that representation. Government agencies may get copies for official use. Some youth age 16 and 17 can request their own birth certificate if they are in DCS custody or experiencing homelessness. All requesters must show valid photo ID and documents that prove their relationship to the person named on the birth certificate.

Access to All Arizona Birth Records

Coconino County connects to the statewide Arizona vital records database. This system holds all birth records for the state from July 1909 to the present. County staff can look up and print a birth certificate for any Arizona birth. You do not have to visit the county where the birth took place. If you were born in Tucson but live in Flagstaff, the Coconino County office can issue your birth certificate. This statewide access makes it much easier for residents to get the documents they need without long trips.

All Arizona birth certificates have the same format and security features no matter which county or office issues them. Each certificate includes a raised seal and the registrar's signature. These features make the document official and valid for legal use anywhere in the United States or abroad. Schools, employers, passport offices, and other agencies accept birth certificates from any Arizona county as proof of birth and identity.

The county vital records system processes both birth and death certificates using the same statewide database and application procedures.

Other County Health Services

The vital records office is part of Coconino County Health and Human Services. This department offers many programs beyond birth certificates. Immunizations, health screenings, and other public health services are available. If you visit the vital records office, you might see information about these other programs. The main Health and Human Services page is at www.coconino.az.gov/2124/Health-and-Human-Services.

The HHS website lists all county health programs, clinic locations, and contact numbers for various services offered across Coconino County.

VitalChek Online Service

You can order Arizona birth certificates online through VitalChek at www.vitalchek.com. This is the official state vendor for online vital records. The service is open 24 hours a day every day of the year. You pay by credit or debit card. VitalChek adds service fees and shipping charges on top of the $20 state fee. Expedited shipping costs more if you need the certificate quickly.

You must upload a photo ID when you place an online order. The system checks your identity and verifies that you are eligible to get the record. If approved, your order is sent to a county or state office for processing. The birth certificate is mailed to your address. Standard delivery takes about one week. Faster options are available for an extra charge. Online ordering works well if you cannot visit Coconino County in person or if you live out of state and need an Arizona birth certificate.

Other Arizona Counties

Coconino County borders Mohave County to the west, Yavapai County to the south, and Navajo County and Apache County to the east. If you live near a county border, you might find it easier to visit a vital records office in a neighboring county. All Arizona counties can issue birth certificates for any state birth. Check office hours and walk in policies before you travel. Some counties offer same day service with no appointment needed. Others require appointments or have limited hours.

See our pages for Mohave County, Yavapai County, Navajo County, and Apache County to learn about vital records services in those areas. You can also view a full list of all 15 Arizona counties on our counties page.